Respectfully vs. Sincerely — What's the Difference?
By Tayyaba Rehman & Fiza Rafique — Updated on April 30, 2024
"Respectfully" conveys deference and is often used in formal requests or disagreements, while "Sincerely" expresses genuine sentiment, typically closing friendly or personal correspondence.
Difference Between Respectfully and Sincerely
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Key Differences
"Respectfully" is typically used in contexts where one needs to show a high level of respect and deference, particularly in professional or formal communications. This term sets a tone of politeness and formality. On the other hand, "Sincerely" is commonly used to conclude personal or friendly letters, signaling honesty and genuine sentiments. It implies a personal connection or familiarity.
"Respectfully" can often be found at the end of formal requests or when expressing a dissenting opinion in a polite manner. This usage underscores the speaker's respect for the recipient’s position or opinion while still stating their own. Whereas "Sincerely" suggests a more straightforward and heartfelt communication, typically used when the writer has discussed personal or heartfelt topics.
When using "Respectfully" in a closing, it implies that the sender is submitting to the recipient’s authority or superior judgment. It is particularly favored in military, judicial, or other hierarchical settings. On the other hand, "Sincerely" does not convey any hierarchy but emphasizes the sincerity of the writer’s words, making it suitable for both professional and personal correspondence.
In legal or governmental correspondence, "Respectfully submitted" is a common phrase that shows compliance and deference to higher authorities. Conversely, "Sincerely" lacks the formal undertone and is less likely to be used in such contexts, favoring a more general and wide-reaching application.
The choice between these closings can also reflect the nature of the relationship between the parties. "Respectfully" is chosen when maintaining formality is essential, preserving professional distance. In contrast, "Sincerely" may be used to maintain or establish a friendly or intimate tone, indicating closeness and personal interest.
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Comparison Chart
Typical Usage
Formal requests, disagreements
Friendly, personal letters
Tone
Polite, deferential
Honest, genuine
Professional Context
Often in legal, military settings
Suitable for general business
Relationship Implication
Shows submission or deference
Implies personal connection
Emotional Connotation
Reserved, cautious
Warm, direct
Compare with Definitions
Respectfully
Implies adherence to formalities and protocol.
He addressed the committee respectfully.
Sincerely
Suitable for personal and heartfelt disclosures.
Sincerely, I cannot thank you enough for your help.
Respectfully
Suggests a polite submission or concession.
Respectfully, I must decline your offer.
Sincerely
Commonly used to conclude friendly letters or communications.
I look forward to your reply, sincerely, John.
Respectfully
Used to show deference especially in formal contexts.
I respectfully disagree with the decision made.
Sincerely
Can be used to convey a personal touch in professional settings.
Sincerely, we appreciate your business.
Respectfully
Often closes statements or arguments in professional settings.
We respectfully submit our proposal for review.
Sincerely
Shows openness and straightforwardness.
He expressed his intentions sincerely.
Respectfully
Used when one wants to express disagreement without offending.
Respectfully, I see things differently.
Sincerely
Indicates genuineness and honesty in communication.
She spoke sincerely about her experiences.
Respectfully
Showing or marked by proper respect.
Sincerely
In a sincere or genuine way
I sincerely hope that we shall have a change of government
A sincerely held belief
Respectfully
In a respectful manner.
Sincerely
Not feigned or affected; genuine
Sincere indignation.
Respectfully
In a respectful manner;
Might I respectfully suggest to the Town Council that they should adopt a policy of masterly inactivity?
Sincerely
Being without hypocrisy or pretense; true
A sincere friend.
Sincerely
(Archaic) Pure; unadulterated.
Sincerely
In a sincere or earnest manner; honestly.
I sincerely hope they make it home safely.
Sincerely
(US) A conventional formula for ending a letter, used when the salutation addresses the person for whom the letter is intended by his or her name.
Please consider the proposal carefully and let me know what you decide.
Sincerely,
Fred
Sincerely,
Fred
Sincerely
In a sincere manner.
Sincerely
With sincerity; without pretense;
She praised him sincerely for his victory
Was unfeignedly glad to see his old teacher
We are truly sorry for the inconvenience
Sincerely
Written formula for ending a letter
Common Curiosities
What is the impact of using "Sincerely" in a job application?
Using "Sincerely" in a job application can convey genuineness and sincerity, potentially making a positive impression on the reader.
Is "Sincerely" suitable for closing emails to acquaintances?
Yes, "Sincerely" is appropriate for emails to acquaintances as it conveys a polite yet personal tone.
When should I use "Respectfully" in a letter?
Use "Respectfully" when addressing superiors or in formal settings where you need to show a high degree of respect.
How does "Respectfully" affect the tone of a disagreement in communication?
"Respectfully" softens the tone of disagreement, showing that you value the other person’s viewpoint while holding a different opinion.
Does "Sincerely" imply a closer relationship than "Respectfully"?
Yes, "Sincerely" often implies a more personal or closer relationship compared to the more distant and formal "Respectfully".
Can "Respectfully" be used in informal situations?
While not typical, "Respectfully" can be used in informal situations to add a humorous or ironic tone, depending on the context.
Is it acceptable to use "Sincerely" in a condolence letter?
Yes, "Sincerely" is appropriate in a condolence letter as it expresses genuine sympathy and personal sentiment.
Can "Respectfully" be seen as too formal in everyday emails?
Yes, "Respectfully" can come across as overly formal in everyday emails, especially if the setting does not require such formality.
How does "Respectfully" compare to "Yours truly" in professional closings?
"Respectfully" is more formal and deferential, typically used in more hierarchical or traditional settings, whereas "Yours truly" is slightly less formal and more universally applicable.
Can "Sincerely" be used in legal documents?
Generally, "Sincerely" is not used in legal documents, which often require more specific phrases like "Respectfully submitted."
When is "Sincerely" considered inappropriate in professional settings?
"Sincerely" might be considered inappropriate in extremely formal or traditional professional settings where more conservative closings are expected.
What does using "Respectfully" convey about the writer’s attitude?
It conveys a respectful and considerate attitude, showing that the writer values decorum and etiquette in communication.
Is "Sincerely" appropriate for serious or sensitive subjects?
Yes, "Sincerely" is suitable for serious or sensitive subjects as it expresses genuine feelings and honesty.
What impression does "Respectfully" leave on the recipient of a letter?
"Respectfully" leaves an impression of formality and respect, indicating that the sender values the recipient's position or status.
What alternatives can be used instead of "Respectfully" in formal communications?
Alternatives include "Yours faithfully," "Yours truly," or "Best regards," depending on the level of formality and familiarity.
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Written by
Tayyaba RehmanTayyaba Rehman is a distinguished writer, currently serving as a primary contributor to askdifference.com. As a researcher in semantics and etymology, Tayyaba's passion for the complexity of languages and their distinctions has found a perfect home on the platform. Tayyaba delves into the intricacies of language, distinguishing between commonly confused words and phrases, thereby providing clarity for readers worldwide.
Co-written by
Fiza RafiqueFiza Rafique is a skilled content writer at AskDifference.com, where she meticulously refines and enhances written pieces. Drawing from her vast editorial expertise, Fiza ensures clarity, accuracy, and precision in every article. Passionate about language, she continually seeks to elevate the quality of content for readers worldwide.
