Should Be vs. Will Be — What's the Difference?

"Should be" is used to express an expectation, recommendation, or an assumption about a current or future state. It suggests that something is likely or desirable, but not guaranteed. For example, when we say, "The meeting should be over by 3 PM," we express an expectation based on typical meeting durations or planned schedules, implying that there is a norm or guideline that is being followed, but acknowledging potential variance. On the other hand, "will be" is used to state a fact about the future, indicating certainty or determination. It implies that something is definitely going to happen, without room for deviation from the expected outcome. For instance, saying, "The meeting will be over by 3 PM," communicates a firm end time, leaving little to no room for uncertainty or variation. This can be based on a fixed schedule, a determined plan, or an inevitable occurrence.

The distinction between "should be" and "will be" can significantly affect the interpretation of statements, especially in professional or formal contexts. "Should be" can soften a statement, making it less authoritative and more open to flexibility or discussion. It can be seen as providing guidance or expressing an opinion. In contrast, "will be" is more direct and assertive, often used when making commitments, setting expectations, or conveying decisions that have been made.

In terms of implications, "should be" often carries a normative aspect, suggesting how things ought to be according to certain standards, expectations, or desires. It can imply a sense of duty or correctness, often used in advisory or consultative contexts. "Will be," however, is descriptive, predicting or affirming future states or actions without implying any moral or evaluative judgment. It is straightforward and factual, used when the speaker wants to assert what is believed to be an indisputable outcome.

Understanding the difference between these two expressions is crucial for effective communication, particularly in conveying the degree of certainty, obligation, or recommendation intended. This distinction helps in setting the right tone, whether one is offering advice, making predictions, setting expectations, or committing to actions or outcomes. It allows speakers to navigate nuances in meaning, ensuring that their message is understood as intended.